Holiday cards and invitations can become a large expense for businesses. Printing these items in-house on your multi-function printer or copier can save your business money as well as time, especially if you need to get those cards out sooner rather than later.
In this post, our Marketing Director Denise Dennewitz shares how to use Microsoft Publisher and your multi-function printer to create beautiful holiday cards and invitations. Other publishing programs such as Adobe InDesign could also be used.
1. Select and order paper
Our paper specialists recommend ordering a cover stock 60 lb paper. If you are printing in color, white is your best option. Remember that the color of your paper will affect how a color design looks when printed.
2. Design your card or invitation
First, you will want to open Microsoft Publisher and create a new blank document. You will want to divide your page into four quadrants. An easy way to do this is to insert a 2 x 2 table as shown in the image below. This will create two cards per page.
Next, you will want to insert a duplicate page (this becomes the inside of your card). In the bottom left quadrant of your page, you will want to insert an image for the cover of your card. You can choose to insert an image you already have, possibly a wintry photo of your business, a holiday picture of your staff, clip art or a generic holiday photo. Microsoft Publisher has a gallery of clip art and photos available for use, but if you do not see one you like, you can find reasonably priced quality stock photos on websites such as 123rf.com and pixabay.com.
After choosing and inserting and image, you will want to insert a text box with a holiday greeting. The front of your card or invitation is now complete!
Be sure to leave an approximately 1/8″ gutter on either side of the middle line. This allows for easier cutting of the cards when complete.
Now we need to create the inside of the card. You will go to the second (blank) page of your document. Insert a text box in the bottom left quadrant of the page and add your message. Then copy this box and paste it in the bottom right quadrant of the page. Not sure what to choose for a greeting? We found a great list of 44 holiday greetings appropriate for businesses. If you are creating a holiday party invitation, take a look at these ideas on what to write and what information to include.
Your card design is now complete!
3. Print your holiday card or invitation
Place your 60 lb. cover stock in the paper tray of your multi-function printer. In the print dialogue box, select duplex top binding.
In the media settings, I recommend selecting high-quality and 106-135 g/m2 settings to ensure a high-quality finished product.
It is always a good idea to do a test print of one card before printing the entire run. This gives you a chance to make sure that the text and photo are displaying just as you would like. It also gives you the opportunity to proofread the card and show it to several other people to proofread.
After you have printed a test copy and proofread, you are now ready to print, cut and fold all of your cards.
Ta-da! You have a professional holiday card or invitation for you business that did not cost you hundreds of dollars.
The ability to print items like this in-house makes having a color multi-function printer indispensable and cost effective. If your business does not already have a color copier or printer and is located in the Canton, Akron, Youngstown or Western Pennsylvania, contact us.
Purchasing a copier or printer for your office or business requires thought and consideration. There are many elements involved in the decision making process, from budget to what features are needed. One element, in particular, should be at the top of your list—who are you going to purchase the product from? With a large purchase like this, it is important to consider the quality of the vendor you are buying from.
Graphic Enterprises is proud to be an authorized Konica Minolta dealer, but what does it mean to be an authorized dealer? And, why should you purchase business equipment from an authorized dealer? There are five benefits authorized Konica Minolta dealers can offer.
1. Access to purchase genuine Konica Minolta products, supplies and accessories
When purchasing a Konica Minolta product, supply or accessory from an authorized dealer, you can rest assured that you are receiving a genuine product with a quality warranty to back it up if something goes wrong. If purchasing from another vender, there is no assurance that the product is genuine. What happens if that business closes its doors and your product breaks down? There would be nowhere to turn.
Protect your investment, be assured of a genuine, quality product and purchase it from an authorized dealer.
2. Access to specialized Konica Minolta Corporate Account Services Program
If you are large business that requires 50 or more units nationwide, or even globally, we can help with your complex needs. Through the Konica Minolta Corporate Account Services Program we can help make the administrative management of your office equipment easier. You will enjoy unified fleet wide billing, service and support. It also gives you greater buyer power when combining orders for all locations.
You are able to maintain the personal relationship with your local dealer, while benefiting from the support of a national infrastructure.
3. Expertly trained staff
We take training our staff very seriously. As an authorized dealer, we have access to ongoing product training from Konica Minolta. Denny Clark, our technical trainer, takes between two and six weeks of training each year with Konica Minolta. He then becomes authorized to teach those same classes to our staff at our training center here in North Canton, Ohio.
How does this benefit you? Our highly trained and knowledgeable staff know the office products inside and out. They are better equipped to answer your questions in the sales process, provide excellent service should you encounter any troubles, and you can rest assured the service you get is high quality and in compliance with all warranty guidelines.
No one has the extensive product knowledge an authorized Konica Minolta dealer has.
4. Authorized service and repair facilities with access to product and firmware updates
Our service and repair facility and staff is top quality. And we are not just saying that, we have the awards to back it up. For 25 years straight Graphic Enterprises has been the recipient of the prestigious Pro-Tech Service Award. The award is only earned by those Konica Minolta dealerships that meet rigorous standards and demonstrate the highest commitment to customer support and satisfaction.
Aside from having access to highly trained, expert service staff, you also have access to product and firmware updates. Working with an authorized dealer, you can trust that you will get the product and firmware updates that will keep your office equipment up-to-date and working smoothly.
Only an authorized dealer can provide you with product and firmware updates.
5. Comprehensive support for Konica Minolta warranties
As we mentioned before, if something should happen to your product, you want to rest assured that your investment is protected. Authorized dealers have full access to Konica Minolta warranty support programs, as well as the unique Customer One Guarantee. This assurance puts customers first and lives by the “It Works or It Walks” motto. It guarantees that your Konica Minolta multi-function printer meets factory specifications and is compatible with your network, or it will be replaced with an equivalent model.
If you experience a warranty issue, our authorized staff is ready to assist you and resolve it quickly.
Choosing an authorized dealer for any of your business purchases is always a good idea, but especially when you are investing in equipment such as multi-function printers and copiers. Protect your investment and be assured of the highest quality service, staff and repairs. If you are a business owner in Canton, Akron, Youngstown or Western Pennsylvania, contact us to find out how we can help your business.
The number of functions and features available on Konica Minolta multi-function printers and copiers is astounding. In fact, we find that there are so many options available that often businesses are not always aware of everything their printer/copier can do. There are features that you may not be aware of that could be saving you time and increasing office productivity.
In this post, Chip Reihl, our general manager of sales, enlightens us on three features you can start taking advantage of at your office.
1.Mobile Printing App
As the workforce becomes more mobile, so are multi-function printers and copiers. No, the actual machine is not small enough to fit in a briefcase or purse—yet! You can take your printer or copier “with you” with the PageScope Mobile application for iPad, iPhone and Android devices. The app gives you the ability to use your mobile device to print, scan and view documents. You can learn more about the app and how to set it up in this previous blog post about PageScope Mobile.
2. Secure Print
Does your office print and copy confidential or private documents? Prevent unwanted eyes from looking at these documents with secure print. You can send the document to your Konica Minolta printer or copier and have it held confidentially until you are standing at the machine. A confidential code can then be entered at the multi-function printer to release the document and begin printing.
3. New Scan Formats
The newest color multi-function printer units offer advanced scanning capabilities. Have you ever received a paper document from someone that you wished you could edit? Up until this point, it required retyping the document to make your changes. With the new scan formats available from Konica Minolta, you are able to scan your document and convert to a Microsoft Word or Excel document ready for editing. You can also scan to MS Power Point and make instant slides for a presentation.
Have you used any of these features at your office? Let us know how they have helped improve your productivity in the comments section below.
Interested in learning more about how the features of Konica Minolta multi-function printers can improve your office processes? If you are a business owner in Canton, Akron, Youngstown or Western Pennsylvania, contact us.
I am happy to report that Graphic Enterprises has earned Konica Minolta Business Solutions’ Pro-Tech Service Award for the 25th consecutive year. It really is a testament to the hard work of our service team on behalf of our clients. The award is only earned by those Konica Minolta dealerships that demonstrate the highest commitment to customer support and satisfaction. The Pro-Tech Service Award represents Konica Minolta’s gold standard for service competency and proficiency.
We were pleased to host Konica Minolta representatives at Graphic Enterprises headquarters for an awards ceremony this past month. They not only recognized Graphic Enterprises for the 2013 Pro-Tech Service Award, but also for achieving this high level of service and recognition since the program’s inception 25 years ago. The receipt of this award marks our ongoing commitment to offering the best business practices in our marketplace and provides our customers with another great reason to count on Konica Minolta and Graphic Enterprises for all of their office solution needs.
I could not be more proud of our excellent service managers and team. Jim Lowder and Ed Brudzinski lead an amazing group of professionals that respond to customer service needs quickly, professionally, reliably and with maximum performance. Without the exceptional performance of these team members and managers, we would not have been able to achieve this high-level award each year.
Konica Minolta’s Pro-Tech program requires that the Authorized Dealer’s Service Department meet strict requirements to ensure they are providing the best customer service and product support for Konica Minolta devices in the field. These requirements include:
- Maintaining proper technical and product training for their service technicians
- Utilizing the latest Konica Minolta service programs
- Working within the guidelines of Konica Minolta policies and procedures.
Additionally, Pro-Tech dealers must allow random inspections of their Konica Minolta products at customer locations as verification that products are well maintained, and that their customers are satisfied with the level of service and product support that the dealer is providing.
Again, we are very proud of our dedicated and professional service managers and team. If you are a business owner in Canton, Akron, Youngstown or Western Pennsylvania, contact us to find out how our award-winning service team can help your business.
Five years ago, buses of U.S. Army Reserve troops drove past our building on their way to deployment. The men and women who serve, and have served, in our military make many personal sacrifices in their service to our country. We thought, “Wouldn’t it be nice, if we knew when they were being deployed, to stand out there and hold banners and flags so those troops knew they had our support?”
This was the birth of our Banners for Our Troops program. Through this program we have been able to print and provide more than 200 banners, at no charge, to military families welcoming their loved ones home from service.
Recently, we became aware of the Veteran’s Parade being planned by Brimfield Police Department’s well-known Chief David Oliver. Again, we thought what a perfect opportunity to show our support and love for those who have given up so much to serve our country.
Denise Dennewitz, our marketing director, contacted Chief Oliver to see if they would be interested in passing out banners to the military families in attendance. The Chief was excited by the offer and the rest, as they say, is history.
Parade day was damp and rainy, but it didn’t stop 300 veterans and more than 1,000 spectators from attending. Members of the Graphic Enterprises team attended the parade and passed out more than 300 “Welcome Home” banners. It was a truly moving experience. An article about the parade in the Akron Beacon Journal mentions how many veterans of the Vietnam era did not receive warm welcomes when they returned home from service. Their inclusion in this parade allowed us to show our gratitude for their sacrifice so many years ago.
You can see more photos of the parade on the Brimfield Police Department’s Facebook page and read the comments of those who attended, including the post below. You may want to grab a tissue and plan on attending the parade next year! We’ll be there again, with banners in tow to recognize this area’s deserving military personnel.
Do you have a family member or neighbor returning home from military service? If so, visit our Banners for Our Troops information page and learn how you can welcome them home with a free banner from Graphic Enterprises.
At Graphic Enterprises, we care about the health and welfare of our employees, as well as our community, and we seek ways in which we can give back. For the past two years we have been very fortunate to have the opportunity to be a sponsor of the Annual AultCare Wish-a-Thon benefiting a great local organization, Wishes Can Happen.
Wishes Can Happen grants wishes for Ohio children and young adults with serious and life-limiting medical conditions. It is an all-volunteer organization, supported entirely on donations, and 100 percent of the proceeds go straight to the kids and their families! They have been able to grant more than 1,000 wishes in the past 30 years.
I was able to take to the airwaves from the site of the event on both News-Talk 1480 WHBC and Mix 94.1 to help promote this wonderful organization and encourage others to lend their support. One of the amazing things about this organization is that you can see the impact of your donation almost immediately.
Just before it was my time to speak on the radio, a little girl and her brothers spoke about their Wishes Can Happen experience. Her wish was to meet the Disney Princesses. Wishes Can Happen sent a limo to their home, took them to the airport, flew them to Orlando and provided a week-long stay at a Disney resort. The little girl was most excited about getting a “tattoo,” and the boys were excited about getting to eat ice cream for breakfast. A child with a terminal illness impacts the entire family in so many ways. Through our corporate support, and that of others, we were able to help this family make some really nice memories!
In addition to giving to Wishes Can Happen as an event sponsor, Graphic Enterprises’ amazing employees gave $245 in spare change. We are so proud and thank them for their generosity!
We look forward to participating in this fantastic event next year and making more wishes come true for children and young adults in Ohio.
The typical office spends thousands of dollars each year on printing, copying, faxing and filing documents. Are your resources being used efficiently? A print assessment by Graphic Enterprises’ Managed Print Services department can help you identify areas of improvement that could result in sizable monetary savings.
Managed Print Services Specialist Noelle Frank has a knack for understanding client needs and suggesting the best way to manage a company’s printer costs and maintenance. She has helped multiple businesses in Canton, Akron, Youngstown and Western Pennsylvania attain a better perspective of their printing needs—and saved them money in the process. Here is how. Continue reading »
Graphic Enterprises is always here to help with your Konica Minolta printer or copier—I know how important productivity is to your business! But before you call for service, there may be an easy fix that can get your office back up and running in no time.
Who better than Regional Service Manager Ed Brudzinski to provide some simple fixes that can correct these 5 common printer and copier issues. Ed has been with us for the past 14 years, working with our South Team that includes the Canton, Dover and Coshocton territories. It is his job to ensure top-notch equipment performance and customer satisfaction.
He helps technicians take care of their customers by providing them with the necessary training, parts and technical support they need. He is also always looking for ways to further develop his team so that they can respond to customers in the most timely, efficient manner possible. His dedication has paid off in the form of long-standing industry recognition: Graphic Enterprises has achieved Konica Minolta’s ProTech Award for 25 years and counting!
Our Learn-At-Lunch Series continues to be both successful and beneficial to the many participants from area Canton and Akron businesses. At our most recent event, attendees enjoyed a terrific lunch and learned how to print from their Android-based devices to compatible Konica Minolta bizhub multi-function printers.
The PageScope Mobile app came as a direct response to the increasing use of mobile devices by office workers. The convenience factor with this app cannot be emphasized enough! What could be easier than printing wirelessly from your smartphone or tablet? PageScope Mobile, which is also available for Apple® mobile devices, really does make everyday document imaging tools more easily accessible for today’s busy office. In fact, the Android version of PageScope allows you to:
- Print photos saved on an Android device
- Receive scanned data from a bizhub MFP using Scan-to-WebDAV or WS Scan
- Receive data from a bizhub MFP using Scan-to-Email
- View or print received data
- View or print web pages
- Print images taken by the camera available on the Android device
Finally, the price cannot be beat—free from the Google Play Store. We wrapped up our most recent session with an overview of the Sharp AQUOS BOARD, an interactive large-screen display that provides even more options when connected to a multi-function printer. Simply scan a document with your MFP and import the image to the display. Use the AQUOS display to write directly on the image, save it to a PC and print the marked-up data from the MFP. Great for collaboration during meetings.
While you may have missed some great information—and a complimentary lunch!—you can still sign up to attend one our upcoming sessions. You are sure to walk away with some great tips for increased productivity. Check out our Learn-At-Lunch Series for Summer 2013:
- June 12, Production Printing. Learn more about the new equipment and technology in the print production world, featuring color management, production and wide format printing.
- July 10, Managed Print Services. Learn how Graphic Enterprises can help you reduce the cost of desktop printing in your business.
- August 7, Creative Color. Are you still outsourcing your print jobs? Create your own flyers, postcards and banners for a fraction of the cost.
If you are a business owner in the Youngstown or Western Pennsylvania areas, we can help with all your printer and copier needs as well. Contact us today!